Fees and Charges

Library area

Self-Service photocopying
Copying on A4 10p
Copying on A3 20p

Printing from PCs
A4 Black and White 10p 
A4 Colour 75p
A3 Black and White 50p
A3 Colour £1.50

Microfilm/fiche reader copies
A4 Black and White 50p 
A3 Black and White £1.00

Archives searchroom

Photocopying by staff items from the archives searchroom
A4 Black and White 30p
A4 Colour 80p
A3 Black and White 60p
A3 Colour £1.60

Items in our care are unique and irreplaceable, therefore, we cannot photocopy any item if we feel the copying process would damage it. In such instances you would need to use our digital reproduction service instead.

Own camera use

Per image 30p
Unlimited day pass £15.00

Please note that, due to the possibility of causing damage to documents during handling and scanning, the use of portable scanners at the History Centre is prohibited.


Prints of digital reproductions
A4 297 x 210 mm £8.00
A3 420 x 297 mm £10.00
A2 594 x 420 mm £25.00
A1 841 x 594 mm £35.00
A0 1189 x 841 mm £55.00

Digital reproductions supplied in in digital format

Per image £5.00 
Handling fee per order £5.00

Note: The handling charge of £5 includes the supply of images on CD or DVD, by e-mail or via file sharing. Please note we will only send low resolution images via email.

To order digital images please contact us for a quote before completing our order form and returning it along with appropriate payment.


In addition to the cost of copying the following postal charges apply: 

     UK               Mainland Europe          Rest of the world
A4    upto 100g (upto 10 sheets) £1.50 £3.00 £5.00
A4    101-250g (11-40 sheets) £2.00 £5.00 £8.00
A4    251-500g (41-80 sheets) £2.50    
A4    501-750g (81-120 sheets)      £3.00    
A3, A2 (in a tube) £3.00 £10.00 £10.00
A1, A0 (in a tube) £5.00 £10.00 £10.00
CD or DVD £1.50 £3.50 £5.00

Costs for overseas orders exceeding 40 sheets will be confirmed during the ordering process.

Enquiry Service

Half an hour of research (inc. upto 4 A4 copies) £16.00
1 hour of research (inc. upto 4 A4 copies) £32.00

Please note that we only carry out research in blocks of half an hour, up to a maximum of 1 hour. This fee is non-refundable. For further information see our detailed description about the enquiry service.


Remote Photocopying Service

Copying request by phone or email (inc. handling fee, copies upto 10 A4 or 5 A3 pages, postage)  £10.00

Note that to use this service you must know the correct reference number of the items you wish to have copied. If the reference is not known, requests will fall under our normal enquiry service  (see above).


Copyright fee

Commercial Organisations (per item to be reproduced in published work) £25.00
Not-for-profit Organisations (per item to be reproduced in published work) £10.00

Note that these fees relate to material where Kingston-upon-Hull City Council or the University of Hull is copyright holder. If you wish to reproduce other items, it is your responsibility to obtain the necessary copyright permission from the copyright owners.

Please also note that we retain the right to not provide copies if we believe copyright laws would be infringed.


Certification of copies or transcripts by qualified Archivist

Per application (includes search and certification) £16.00


Data Protection Enquiries

Data Subject Access Request (inc. upto 20 sheets A4 copies) £10.00
3rd Part Access Request (inc. 1 hour's research and upto 20 sheets A4 copies £32.00
Copying exceeding 20 sheets A4 Additional charge equivalent to normal photocopying costs (see above)

Please note that we retain the right to not provide copies if we believe the data protection rights of individuals mentioned in documents could be compromised. Further information about Data Protection is included in our Closure Guidelines.


Building Regulation enquiries

Per application (inc. search and copy certificate if one is found) £16.00


Handling Charges
Please note that large and complex orders will incur additional handling charges. This is to reflect the additional staff time required to retrieve, copy and reshelve the items safely. If an order will incur a handling fee you will be notified prior to any payment being taken.


Copying Services
In all cases you will be asked to sign a copyright declaration form which also serves as the order form (PDF, 50kb) to request your copies. Some Ordnance Survey maps and building plans are subject to specific regulations for copying. Please ask a member of staff for details.

Updated 4 May 2016